Features

Every tool your fleet team needsin one command center.

Dispatch, live visibility, fuel accountability, driver settlements, client invoicing, document expiry tracking, and offline field workflows — all in one place.

Active tripsLive

NBI-04Nairobi → MombasaIn transit

NBI-05Nakuru → EldoretReady

NBI-03Nairobi → KisumuDone

Dispatch & trip control

Plan trips, assign drivers, and watch every active run in one live board.

Assigned

Dispatch-owned until departure

In transit

Field-owned — workspace monitors

Completed

Handed to finance for reconciliation

Fuel log — anomaly flagged

Tank capacity300 L

Filled: 204 L+42 L excess

Excess fill flagged — pending review

Fuel accountability

Excess fills, mileage mismatches, and suspicious stops are elevated — not buried.

Excess fill detection

Mileage cross-reference

Rapid back-to-back flagging

Driver settlement record

DriverJ. Mwangi

AmountKES 12,500

ReferenceRK7P4…

TripNBI-04

Payment reference matched to trip

Driver settlement records

Trip settlements reconciled with local payment references and a full audit trail.

M-Pesa reference capture

Trip-cost and pay advances

Full audit trail

INV-2025-0042Awaiting payment

Freight service — NBI → MSAKES 120,000

Amount receivedKES 72,000

Total dueKES 139,200

Client invoicing

Completed trips convert to invoices with payment tracking and full ledger context.

Issue

Attach to client + trip

Track

Partial and full payments

Reconcile

Ledger balance updated

Driver field app

Kora FieldOnline

Active tripNBI → MSA

Pre-trip check

Confirm delivery

Report issue

Field app

Drivers and mechanics work from a mobile-first app that queues offline and replays on reconnect.

Pre-trip checksLoading & delivery proofAdvance requestsIssue reportingOffline queue

Compliance tracker

Insurance cert29d left

NTSA sticker91d

Speed governor12d left

Inspection cert145d

Fleet compliance

Insurance, NTSA, speed governors, and inspections tracked with expiry alerts.

30-day expiry alerts

Private document storage

Per-vehicle history

Workshop queue

KDS 728PBrake service

Active

KDE 112PEngine check

Awaiting

KCA 332TTyre replacement

Done

Maintenance

Workshop jobs, assigned mechanics, parts, labour, and status changes tied to the vehicle.

Job assignment

Parts + labour costs

Status progression

Notifications

3 unread

Trip dispatched

Nakuru → Kisumu released to J. Mwangi

just now

Payment reference recorded

KES 12,500 matched to trip

4m ago

Fuel anomaly flagged

Excess fill +14 L on vehicle

11m ago

Advance approved

KES 5,000 — pending payment reference

22m ago

Delivered viaIn-appEmailSMSPush

Notifications

Critical events reach the right person — in-app, email, SMS, and web push.

In-appWorkspace action centre

EmailEvent-triggered templates

SMSCritical alerts via Safaricom

One-click onboarding

Work email

Fleet live in under 3 minutes

Get your team on board without passwords, IT tickets, or waiting.

Google SSOMagic link emailCompany invite codeNo password setup

Kora vs alternatives

Kora

Sheets

GPS only

Live trip dispatch

—

Driver settlement records

—

Fuel anomaly detection

—

Client invoicing

—

Live GPS tracking

—

Offline field app

—

Built for Kenya & East Africa — local payment references and role-based controls

Built differently

Not a tracker. Not a spreadsheet. Not a group chat.

Settlement records

Trip-linked pay and payment references

Anomaly detection

Flags excess fills and mileage gaps

Offline field app

Works on 3G when signal drops

Team capabilities

Role

Dispatch

Fuel

Ledger

Fleet

Admin

Manager

Dispatcher

—

Accountant

—

Driver

—

Personnel & access

Every team member gets exactly the capabilities their role requires — no more, no less.

AdminManagerDispatcherAccountantMechanicDriver

Security by design

Company data fully isolated — no cross-tenant access

Documents and photos stored privately, accessed via time-limited links

Every financial action writes to an immutable audit trail

Role-based permissions applied at every layer

Field actions carry unique identifiers to prevent duplicate submissions

Security & trust

Company data isolated. Every financial event audited. Private storage for all documents.

Multi-company isolation

Private encrypted document storage

Immutable financial audit trail

Next step

Put the full operating system in front of your fleet.

Start a trial to explore Kora live, or review pricing to find the right plan for your team size.

Start free trial View pricing