Kora Fleet Blog

Insights for smarterfleet operations.

Practical guides on fleet visibility, dispatch, tracking, maintenance, fuel control, and fleet growth for transport companies in Kenya and East Africa.

Fuel & Costs

Trip Fuel Reconciliation in Kenya: Account for Every Litre

Reconcile opening fuel, additions and closing litres across the truck’s tanks, with a worked example and checks for unexplained differences.

6 min readOctober 17, 2026

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Latest guides

29 articles

Operations Guide

Driver Trip Settlements in Kenya: From Agreed Pay to a Clear Payment Record

A clear driver settlement from agreed rates, completed work and pay advances, with a worked KES example and the evidence that confirms the actual payment.

6 min readOctober 2, 2026Read

Fuel & Costs

Trip Expense Reconciliation in Kenya: Close the Journey, Explain the Money

Match trip cash with supported spending, returned money and unresolved balances. Keep supplier payments and driver pay advances from being counted twice.

6 min readOctober 2, 2026Read

Dispatch

Backloads in Kenya: How to Plan a Return Trip That Pays

Assess a return load against extra fuel, detour, waiting and driver costs. A practical acceptance checklist and KES example for the empty journey home.

6 min readOctober 2, 2026Read

Fuel & Costs

Fleet Cost per Kilometre in Kenya: A Practical Truck Calculation

A worked KES example for fuel, maintenance and driver cost per km, with the reading and empty-return checks that keep the figure honest.

7 min readSeptember 24, 2026Read

Operations Guide

Fleet KPIs for Kenyan Transport Companies: A Weekly Scorecard

Six practical fleet measures, their formulas and data-quality checks, plus a short weekly review routine that turns the numbers into decisions.

8 min readSeptember 24, 2026Read

Dispatch

Truck Turnaround Time in Kenya: Find the Waiting Between Arrival and Departure

Separate the queue, loading and release stages with six timestamps. A practical warehouse-visit checklist, worked example and review method for more realistic dispatch plans.

6 min readSeptember 11, 2026Read

Dispatch

Proof of Delivery in Kenya: A Checklist for Every Customer Handover

Arrival is not acceptance. What to capture at each handover: the correct recipient, quantities, acknowledgement, discrepancies and separately identifiable evidence for every customer load.

6 min readSeptember 9, 2026Read

GPS Tracking

GPS Tracking and Driver Privacy in Kenya: A Practical Fleet Policy

Vehicle location becomes personal data when it describes an identifiable driver. A practical policy for purpose, notice, access, retention, off-duty tracking, DPIAs, and fair use of telematics evidence.

9 min readSeptember 7, 2026Read

Dispatch

Part-Load Trucking in Kenya: Multiple Customers, Stops and PODs

One truck movement can carry several customer promises. How to keep ordered stops, cargo, rates, loading events, delivery proof, customer updates, and invoices separate without duplicating the trip.

9 min readSeptember 5, 2026Read

Fuel & Costs

Truck Fuel Consumption in Kenya: How to Calculate km/L and Build a Reliable Baseline

The formula is simple; the measurement is where fleets go wrong. How to run a clean full-to-full test, convert km/L and L/100 km, build a baseline for each truck, and investigate variance without blaming the driver first.

9 min readAugust 10, 2026Read

Fuel & Costs

Fuel Monitoring Systems in Kenya: What CAN Data, Tank Sensors and Receipts Each Prove

How purchase records, compatible CAN data and calibrated tank sensors support fuel review. EPRA sets maximum prices; actual price, workload and litres used all matter.

9 min readAugust 7, 2026Read

GPS Tracking

Vehicle Tracking and Insurance in Kenya: What Insurers Ask For and What Decides a Claim

What tracking can contribute to an insurance investigation, which records to preserve and why the actual policy determines the cover.

8 min readAugust 5, 2026Read

Kenya & East Africa

Speed Governors in Kenya: Vehicle Classes, Limits and Records

The fitment threshold, the distinction between articulated and other towing combinations, and why a limiter setting does not override lower road limits.

4 min readAugust 3, 2026Read

Kenya & East Africa

NTSA Vehicle Inspection in Kenya: Records to Check in 2026

How to verify the requirement for your vehicle and keep booking, defect and release records. Published 2026 rules are distinguished from unresolved implementation status.

5 min readJuly 31, 2026Read

Maintenance

Pre-Trip Vehicle Inspection Checklist for Kenyan Fleets: 20 Checks Before Dispatch

A practical 20-point check for fluids, brakes, tyres, lights, safety equipment, and the cabin — plus the defect workflow that stops a failed vehicle from quietly becoming an active trip.

8 min readJuly 29, 2026Read

Kenya & East Africa

Stop Missing NTSA and Insurance Renewals: Document Expiry Tracking for Kenyan Fleets

Build an owned register of vehicle and driver documents, confirm actual expiry dates and follow up reminders. Software supports the process but does not certify compliance.

7 min readJuly 27, 2026Read

GPS Tracking

The Best Vehicle Trackers in Kenya (2026): What Actually Matters Before You Buy

Basic GPS, immobiliser units, CAN telematics, or fuel sensors? What each class of tracker actually does, what a fair quote includes, and when a tracker alone is not enough for a transport business.

8 min readJuly 24, 2026Read

Kenya & East Africa

Cross-Border Fleet Management on the Northern Corridor: Mombasa to Kampala and Kigali

How East African transport companies run cross-border trucking on one operating record: documents that cannot expire mid-run, tracking across borders, fuel discipline, and driver advance and settlement records.

9 min readJuly 22, 2026Read

Fuel & Costs

How to Stop Drivers Stealing Diesel: A Practical Guide for Kenyan Fleets

Investigate fuel discrepancies using complete purchases, consistent measurements and independent review. An alert is not proof that a driver stole fuel.

8 min readJuly 20, 2026Read

School Transport

School Transport Management in Kenya: Tracking, Safety Records and the 2026 Rules

A practical guide for Kenyan schools and transport providers covering route records, bus readiness, driver documents, maintenance, telematics, and the Traffic (School Transport) Rules, 2026.

10 min readJuly 13, 2026Read

PSV Operations

Fleet Management for Matatu and PSV Operators in Kenya

How matatu, bus, and PSV teams can connect route runs, live vehicle visibility, fuel control, maintenance, driver records, and document-expiry follow-up.

8 min readJuly 7, 2026Read

Operations Guide

Fleet Management Checklist for Growing Transport Companies

If your fleet has outgrown calls, spreadsheets, and memory, this practical checklist shows what to organize first: vehicles, drivers, dispatch, fuel, maintenance, documents, billing, and settlements.

5 min readJune 30, 2026Read

Operations Guide

The Complete Guide to Fleet Management for Kenyan Transport Companies

An operating guide to vehicle, driver, dispatch, fuel, maintenance, document, billing and settlement records, with product and regulatory boundaries.

12 min readJune 26, 2026Read

Kenya & East Africa

Fleet Management Software in Kenya: What Transport Companies Need to Know

Evaluate payment references, document records, fuel review and offline support against your actual Kenyan transport workflow.

6 min readJune 21, 2026Read

Maintenance

Vehicle Downtime: 7 Ways Better Maintenance Records Reduce It

Learn how to measure fleet downtime, prevent avoidable breakdowns, and use service schedules, defect reports, repair history, and parts planning to keep vehicles available.

6 min readJune 16, 2026Read

Dispatch

Why Manual Dispatch Is Costing Your Transport Company Money

Manual dispatch feels free — no software, no setup. But slow decisions, poor vehicle allocation, missed driver updates, and no record trail carry real financial consequences.

4 min readJune 12, 2026Read

Fuel & Costs

The Hidden Fuel Leaks in Your Transport Business

Fuel loss does not always look like theft. Unnecessary trips, poor route planning, excessive idling, delayed maintenance, and weak accountability all drain fuel budgets quietly.

4 min readJune 9, 2026Read

Fleet Management

What Is Fleet Management Software? How It Works in Kenya

Learn how a fleet system connects GPS tracking, dispatch, drivers, fuel, maintenance, compliance, and operating costs for transport companies in Kenya.

7 min readJune 5, 2026Read

GPS Tracking

GPS Tracking vs Fleet Management Software: Key Differences for Kenyan Fleets

Compare location tracking with a full fleet system across dispatch, drivers, fuel, maintenance, compliance, clients, and operating costs.

6 min readJune 2, 2026Read

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